Every pay schedule, every tax form, every government deadline — handled. Your employees get paid on time, your compliance stays current, and you stop thinking about it.
Payroll is one of those functions that's easy to underestimate until something goes wrong. A missed filing, a misclassified worker, a late deposit — any one of them can cost more than a year of competent payroll service.
We handle the whole thing: running the payroll, cutting the checks or sending direct deposits, remitting the withholdings, filing the quarterly and annual returns, and issuing year-end W-2s and 1099s. You tell us the hours; we do the rest.
Any pay schedule — weekly, bi-weekly, semi-monthly, or monthly. Gross pay, deductions, and net pay calculated correctly every time.
Whichever your employees prefer, or a mix. We handle the banking side cleanly.
Federal income tax, FICA, FUTA, and Idaho state withholding calculated, withheld, and deposited on the required schedule.
Form 941, Form 940, Idaho state forms, and any other federal or state payroll returns filed on time.
Year-end statements prepared and delivered to employees and contractors by the statutory deadline, with copies to the IRS and state.
Idaho state new hire reporting handled for every new employee, as required.
Payroll runs on a cadence. Once that cadence is set, the process is nearly invisible to you.
We gather employee records, set up direct deposit if needed, and configure your pay schedule and deductions.
Each pay period, you send us hours (or salaried schedules if applicable). Changes and exceptions get noted.
We process, calculate taxes, initiate direct deposits or print checks, and hand you a payroll register.
We remit the withholdings and file the quarterly and annual returns. You don't touch a government form.
Payroll is one of the most common reasons business owners call us. Everybody tries to do it themselves at first, and most come to the conclusion that the time savings alone are worth outsourcing it.
We serve businesses with a handful of employees up through small organizations with several dozen. Single-employee S-corps (yes, that counts as payroll, and you need it) are a regular engagement for us. Farms with seasonal labor are another common fit.
If you're considering whether to switch from a national payroll service, we can usually quote you in the same conversation you tell us what you're paying now.
The IRS requires S-corp owner-employees to pay themselves a reasonable salary through payroll. It's one of the more common compliance issues we see among new S-corp clients. We can set this up for you and keep it right.
Moving from ADP, Paychex, or Gusto to HBS is a standard transition we handle. Best time is between quarters, but we've done it mid-quarter too when the situation called for it.
Payroll pricing depends on your number of employees, pay frequency, and whether you use direct deposit or printed checks. We quote a flat rate per pay period plus a year-end fee that covers W-2s, 1099s, and annual filings.
There are no surprise fees for filing the quarterly returns — those are part of the service. If you add an employee, change pay frequency, or start a new state withholding, we talk about it before adjusting.
Clients who also use us for bookkeeping or taxes typically see bundled pricing that's meaningfully lower than piecemeal services.
A quote conversation typically takes ten or fifteen minutes.
The real HBS advantage shows up when the same team that runs your payroll is also closing your books and preparing your return.